Privacy Policy

Effective date: August 14 2026

Unified Ox Limited, a company incorporated in Hong Kong, operates the website at https://www.unifiedox.com (the “Site”).

This Privacy Policy explains how we handle personal data when you visit the Site or contact us using the contact form.

Information we collect

When you submit the contact form, we collect:

  • Your full name.
  • Your email address.
  • The content of your message.

Please do not include sensitive personal information, passwords, confidential business information, or information about another person unless it is necessary for your enquiry.

When you visit the Site, Netlify and its infrastructure providers may automatically process limited technical information, such as your IP address, browser and device information, request time, and server logs. This processing may be necessary to deliver the Site, maintain security, prevent abuse, troubleshoot faults, and keep the Site reliable.

We do not currently use Google Analytics, advertising cookies, behavioural advertising, or an email newsletter on the Site.

How we use the information

We use contact-form information to:

  • Receive and respond to your enquiry.
  • Communicate with you about the subject of your enquiry.
  • Consider or discuss a potential business relationship where relevant.
  • Protect, maintain, and troubleshoot the Site and form service.
  • Comply with applicable legal obligations and establish, exercise, or defend legal claims where necessary.

We do not use contact-form information to send newsletters or unrelated promotional communications.

Legal bases

Where the GDPR applies, we process contact-form information because:

  • Processing is necessary to take steps requested by you before potentially entering into a business relationship.
  • We have a legitimate interest in responding to business enquiries and operating a secure and reliable website.
  • Processing may be necessary to comply with legal obligations or establish, exercise, or defend legal claims.

We do not rely on submission of a general contact enquiry as consent to send marketing communications.

For Hong Kong purposes, personal data is collected for purposes directly related to our business activities, including handling enquiries, communicating with contacts, maintaining website security, and complying with legal obligations.

Service providers and disclosures

We use the following categories of service providers:

  • Netlify: website hosting, DNS/CDN infrastructure, form processing, form-submission storage, security, and email notification functionality.
  • Proton: business email hosting and receipt of contact-form notifications.
  • Other infrastructure or security providers used by Netlify and Proton in providing their services.

We may disclose personal data where reasonably necessary to comply with law, respond to a valid legal request, protect our rights or property, prevent fraud or abuse, or protect the security of the Site and our users.

We do not sell personal data.

International processing

Netlify and Proton may process personal data in Hong Kong, Switzerland, the United States, or other jurisdictions depending on their current infrastructure, service configuration, and subprocessors.

Where required by applicable law, we rely on an adequacy decision, standard contractual clauses, or another legally recognised transfer mechanism.

Retention

We retain contact-form information only for as long as reasonably necessary to respond to the enquiry, manage any resulting business relationship, comply with legal obligations, resolve disputes, and establish or defend legal claims.

As a normal administrative rule, we intend to review and delete or anonymise inactive enquiry records after 12 months following the last substantive communication, unless a longer period is reasonably necessary for one of the purposes above.

Security

We use reasonable technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, loss, or destruction. These measures include HTTPS, access controls, provider security features, and limiting access to form submissions and email accounts to people who need it.

No internet transmission or storage system can be guaranteed to be completely secure.

Your rights

Depending on the applicable law and circumstances, you may have the right to:

  • Request access to personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of data.
  • Request restriction of processing.
  • Object to certain processing.
  • Request data portability where applicable.
  • Withdraw consent where processing is based on consent.
  • Lodge a complaint with a relevant data-protection regulator.

To exercise a right, contact us at privacy@unifiedox.com or write to:

Unified Ox Limited
Room 2301, Bayfield Building 99
Hennessy Road
Wanchai, Hong Kong

We may need to verify your identity before responding. Some rights are subject to legal exceptions.

Automated decision-making

We do not use personal data for solely automated decision-making or profiling that produces legal or similarly significant effects.

Changes

We may update this Privacy Policy when our data-handling practices, services, or legal obligations change. The updated version will be posted on the Site with a revised effective date.

Contact

For privacy questions or requests concerning your personal data, contact:

Unified Ox Limited
Email: privacy@unifiedox.com
Postal address: Room 2301, Bayfield Building 99, Hennessy Road, Wanchai, Hong Kong